The management of the daily operational and administrative running of the Project is overseen by a Committee.

EXECUTIVE MEMBERS OF THE COMMITTEE.

CHAIRPERSON.
The role of the Chairperson is to lead the Committee, setting the strategic direction for the Project going forward, and ensuring appropriate governance. The Chairperson leads and ensures the smooth running of all Committee meetings and the AGM, providing supervision and support to all other Committee members.
As the Projects figurehead and spokesperson, the Chairperson will also take responsibility for dealing with any disputes or action required if the minibus were damaged or involved in accidents or incidents involving the police.

VICE-CHAIRPERSON.
The role of the Vice-Chairperson is to support the Chairperson and lead any Committee meeting in the absence of the Chairperson.

SECRETARY.
The role of the Secretary is vital in assisting the Chairperson and Committee in the smooth running of Committee meetings, the AGM, and the dissemination of information. The Secretary will record the business decisions agreed at all Committee meetings and the AGM, circulating the agenda in advance of all meetings, and the minutes in a timely manner thereafter.

COORDINATOR.
The Coordinator has the most important role on the Committee, by ensuring the smooth operational effectiveness of the minibus booking process and being the public face of the Project.
The Coordinator liaises with affiliated groups and organisations requesting to hire the minibus, ensuring there are no double bookings, and handing over the keys and paperwork to verified drivers. They will verify proposed drivers and carry out the minibus familiarisation process, while keeping appropriate records for the Projects administrative purposes. They will also organise any cleaning of the minibus as appropriate, and report any damage to the Chairperson immediately.
The Coordinator will maintain appropriate records for which affiliated groups or organisations hire the minibus and the mileage driven in any given period, and report this at each Committee meeting.
The role will also act as a conduit to the Treasurer, providing details that will allow invoices to be raised for each separate hire period.
The role also includes responsibility for ensuring the minibus is roadworthy, legally compliant and serviced, although other members of the Committee and selected volunteers are responsible for filling the minibus with fuel and taking it for an MOT and service.
A full job description is available to the holder of this role.

TREASURER.
The Treasurer is responsible for the Project’s financial transactions and manages the bank accounts as appropriate.
The Treasurer raises invoices for each separate hire period in a timely manner and distributes this to those affiliated groups or organisations that have hired the minibus.
The Treasurer reports at each Committee meeting the financial health of the Project, and any significant financial transactions and decisions required for the ongoing efficiency and effectiveness in meeting the Projects aims and objectives.
The Treasurer will maintain a record of all financial transactions, and at the AGM, issue an income and expenditure report for the financial year, being 1st April to 31st March.

NON-EXECUTIVE MEMBERS OF THE COMMITTEE.

The Committee’s executive members are additionally supported by representatives from affiliated groups and organisations, whose role is to promote the Project’s aims and objectives, while also assisting in ways requested by the Chairperson.